AI agents for clinical practices and hospital teams
The chart is ready before the patient is.
Wybit's AI agents sort your faxes, pull outside records, call patients before visits, draft the note, and turn the conversation into signed orders. Your team spends its time on patients, not paperwork.
- Physician-led
- BAA before any PHI
- Works alongside your EHR
Seven agents, from the phone line to the signed order.
Each agent owns one job end to end. Turn on one, or run all of them together.
On the phone
Appointment & Intake Agent
Standby26 patients called today
Calls each patient 48 hours before the visit. Confirms the appointment, reviews medications and allergies, captures the reason for the visit in the patient's own words, and writes a structured chief complaint into the pre-visit snapshot. Patients who need to reschedule are flagged for the front desk the same day.
Takes off the desk: Reminder calls, intake packets, chief complaint entry.
On the phone
Refill Voice Agent
Active9 after-hours calls handled
Answers refill calls 24/7, including nights and weekends. Verifies the patient, confirms the medication, dose, and pharmacy, and checks the last fill date. The request arrives with the pharmacy team complete, so nobody has to call the patient back for missing details.
Takes off the desk: Voicemail triage, callback loops, incomplete refill requests.
In the paperwork
Document Management Agent
Active14 faxes sorted today
Reads every incoming fax the moment it lands. Identifies the document type (referral, lab result, imaging report, prior authorization response, records request), matches it to the right patient, and routes it to the right person. Urgent results are flagged to the top of the queue.
Takes off the desk: Manual fax sorting, misfiled documents, lost referrals.
In the paperwork
Records Integration Agent
Syncing11 records filed today
Retrieves outside records from hospitals, labs, and other practices for every patient on the schedule. Files each document to the correct chart and pulls the parts that matter (recent imaging, procedures, discharge summaries) into the snapshot.
Takes off the desk: Records requests, follow-up calls, reading 40-page PDFs.
In the chart
HPI Generation Agent
Active22 HPIs drafted today
Pulls history from the EHR, including eCW Prisma, plus the intake call and outside records. Drafts the HPI before the physician opens the chart, so every note starts mostly written.
Takes off the desk: Chart review, retyping history, copy-forward cleanup.
In the chart
AI Scribe
Standby6 visits scribed today
Listens to the visit and writes the note as it happens: HPI, exam, assessment, and plan in your specialty's format. When the plan is spoken, the scribe drafts the matching orders (labs, imaging, referrals, prescriptions, follow-up) and queues them for your signature.
Takes off the desk: Note writing, order entry, after-hours charting.
On the hospital floor
Inpatient Rounding Agent
Active18 briefs ready before rounds
Prepares every patient on the census before rounds, scribes the bedside conversation, drafts progress notes and orders, and starts the discharge summary on day one.
Takes off the desk: Pre-rounding chart review, progress notes, end-of-stay discharge summaries.
- AI agents, from the phone line to the signed order
- 7
- before each visit, the intake call goes out
- 48 h
- refill calls answered, after hours included
- 24/7
- platform uptime
- 99.9%
Medicine didn't get harder. The paperwork did.
For every hour with patients, physicians spend close to two more on the EHR and desk work. The front desk works a fax queue that never empties. Refill calls stack up after hours. Outside records arrive as 40-page PDFs nobody has time to read. None of it requires a medical degree, and all of it lands on people who have one.
- of EHR and desk work for every hour of direct patient careSource: Sinsky et al., Annals of Internal Medicine, 2016
- ~2 h
- spent finishing notes. “Pajama time” is now a standard term in physician burnout research
- Evenings
- still carries most referrals, records, and results between practices
- Fax
Wybit takes that work off the desk, one agent at a time.
Keep your EHR. Make it AI-native.
All of Wybit's agents run on MindScript, one system that shares a single picture of each patient. The intake call shapes the HPI. The HPI shapes the note. The plan you say out loud becomes signed orders, and MindScript tracks each order until the result comes back to you.
1Conversation
“Let's check an echo and get a lipid panel.”
2Note
Plan: Transthoracic echo to reassess LV function. Fasting lipid panel.
3Orders
- Echo (TTE)
- Lipid panel
- Follow-up 3 months
Ready to sign
Not another scribe. The system around your EHR.
Practices have three options today: an AI scribe for the visit, a separate tool for each back-office task, or MindScript, one system that runs the whole care cycle.
| AI scribes | Point-solution tools | MindScript | |
|---|---|---|---|
| What it covers | The visit | One task each: fax, phones, or refills | Before, during, after, and between visits |
| Patient context | Starts each visit from the chart | Separate for each tool | One shared patient context across every agent |
| Orders | Drafted or suggested at the visit | Not covered | Drafted, signed, then tracked until the result returns |
| Phone and fax work | Not covered | Covered tool by tool | Built in, feeding the same patient context |
| Clinic and hospital | Usually one setting | Usually clinic only | Both, on one patient record |
| Built by | Software companies | Software companies | Practicing cardiologists and gastroenterologists |
| Vendors to manage | 1 for notes, more for everything else | One per task | 1 |
What it covers
- AI scribes
- The visit
- Point-solution tools
- One task each: fax, phones, or refills
- MindScript
- Before, during, after, and between visits
Patient context
- AI scribes
- Starts each visit from the chart
- Point-solution tools
- Separate for each tool
- MindScript
- One shared patient context across every agent
Orders
- AI scribes
- Drafted or suggested at the visit
- Point-solution tools
- Not covered
- MindScript
- Drafted, signed, then tracked until the result returns
Phone and fax work
- AI scribes
- Not covered
- Point-solution tools
- Covered tool by tool
- MindScript
- Built in, feeding the same patient context
Clinic and hospital
- AI scribes
- Usually one setting
- Point-solution tools
- Usually clinic only
- MindScript
- Both, on one patient record
Built by
- AI scribes
- Software companies
- Point-solution tools
- Software companies
- MindScript
- Practicing cardiologists and gastroenterologists
Vendors to manage
- AI scribes
- 1 for notes, more for everything else
- Point-solution tools
- One per task
- MindScript
- 1
Six reasons practices choose MindScript
The whole cycle, not one visit.
Intake calls, faxes, records, notes, orders, results, refills, and recalls run on one system.
Every agent knows the patient.
What the patient said on Tuesday's intake call is in Thursday's HPI, note, and orders. No agent starts cold.
Orders that close the loop.
MindScript tracks every order it drafts until the result arrives, matches it to the order, and routes it to the ordering physician. Missing results get flagged.
Clinic and hospital in one system.
Office history flows into the hospital consult. The hospital course flows back into the clinic follow-up.
Built by specialists, used by specialists.
Designed and run daily inside cardiology and GI practices, an ASC, and hospital rounds in Orlando.
One partner instead of five vendors.
One BAA, one security review, one contract, one support team.
A scribe makes the note faster. MindScript makes the practice AI-native.
An example day at a practice running Wybit
The overnight faxes are already sorted
Referrals, lab results and imaging reports are read, categorized and waiting with the right person before anyone logs in.
Handled by the Document Management Agent
Outside records are in the chart
Records for today's patients are pulled from external health systems and filed to the correct patient.
Handled by the Records Integration Agent
Every HPI is drafted
History is summarized from eCW Prisma for each patient on the schedule, so notes start mostly written.
Handled by the HPI Generation Agent
The physician looks at the patient
The pre-visit snapshot sets the context, and the scribe documents the conversation as it happens.
Handled by the AI Scribe
The orders are already drafted
The physician said “echo and lipid panel” during the visit. By the time the patient reaches checkout, both orders are in the queue, linked to the right diagnosis, waiting for one signature.
Handled by the AI Scribe
Thursday's patients get a call
Two days ahead, appointments are confirmed, intake is collected and chief complaints are recorded.
Handled by the Appointment & Intake Agent
An after-hours refill call is handled
The patient's request is captured in full and waiting for the pharmacy team in the morning.
Handled by the Refill Voice Agent
The whole patient, before the visit
The intake call, past visits and outside records in one short view.
Every snapshot pulls from four sources: the intake call, past visits in your EHR, outside records, and incoming faxes. It fits on one screen and is ready before the patient checks in. Physicians read it in under a minute and walk in already knowing why the patient is there.
Example patient, 62
Last BP 142/88 mmHg
Family history of CAD
Chief complaint, from the intake call
Chest discomfort for 3 days, worse with exertion.
HPI, drafted from eCW Prisma
HTN, HLD. Echo 03/2024: preserved EF.
- Lisinopril 10mg
- Atorvastatin 40mg
From the clinic to the hospital floor.
The same agents that prepare clinic visits now prepare rounds. Wybit builds a pre-round brief for every patient on your census, scribes bedside conversations, drafts progress notes and orders, and keeps a discharge summary current from admission day.
Explore the inpatient workflow- Pre-round brief
- Bedside scribing
- Orders from the plan
- Discharge, started on day one
Built inside cardiology and GI practices.
Wybit was designed alongside working cardiologists and gastroenterologists in Orlando, not in a lab. Notes follow specialty structure, and the agents understand the work each specialty actually does.
Cardiology
Echo, stress test, and cath results surfaced in the snapshot; anticoagulation and lipid management tracked across visits; device and Holter reports filed and summarized.
Gastroenterology
Procedure prep calls, pathology results routed and tied to the procedure, surveillance intervals tracked, ASC scheduling handoffs.
Primary care and internal medicine
Chronic disease follow-up, preventive care gaps, and high-volume refill lines.
Built for everyone in the practice
Each agent takes a job off someone's desk. Here is who gets time back, and where it comes from.
Physicians
Walk in already knowing the patient
The HPI is drafted from eCW Prisma before the visit, the pre-visit snapshot sets the context, and the AI Scribe writes the note while you talk to the patient. When you say the plan, the orders are drafted and waiting for your signature.
- HPI Generation Agent
- AI Scribe
Front desk and clinical staff
Start the morning with the queue already cleared
Overnight faxes arrive sorted and routed, outside records are filed to the right chart, and patients are called 48 hours ahead to confirm and complete intake.
- Document Management Agent
- Records Integration Agent
- Appointment & Intake Agent
Pharmacy and refill team
Every refill request, complete and waiting
Refill calls are answered around the clock. The agent captures everything your team needs and routes the request straight to you.
- Refill Voice Agent
Practice administrators and IT
Nothing to replace, nothing to relearn
Wybit runs alongside the EHR you already use, with no migration. A BAA is signed before any PHI is processed, and data is encrypted in transit and at rest.
Hours back, every day
4+hours
back every day
Faxes, records, calls and note drafting move to the agents. That time goes back to patients.
HIPAA compliant
A BAA with every practice before any PHI is processed, and encryption at rest and in transit. Read how we handle PHI
Less burnout
Physicians practice medicine instead of doing data entry.
More face time
Visits spend more time on the patient and less on the screen.
Works with your EHR
Wybit runs alongside the EHR you already use. There is nothing to replace.
Your data stays yours
Patient data stays within your practice and is never used to train foundational models. Read our security practices
Built to hold PHI from day one
Wybit acts as your Business Associate. These safeguards are in place before the first chart is touched.
A BAA before any PHI
Signed with every practice before processing begins. Our sub-processors are bound by the same terms.
Encrypted end to end
TLS 1.2 or higher in transit. AES-256 at rest for every database, volume and backup.
Least-privilege access
Role-based access, mandatory multi-factor authentication and automatic session timeouts.
Every PHI action logged
Tamper-protected audit trails record who accessed what, when and from where.
Isolated infrastructure
Private networks and private subnets, with no direct public internet access to databases.
Never used for training
Prompts with PHI are ephemeral and never train foundational models or reach consumer endpoints.
Daily encrypted backups
Stored redundantly, and purged securely when a contract ends or on request.
A trained team
HIPAA and security training for every employee at onboarding, recertified every year.
Who builds Wybit
A physician-led team, working with the Orlando practices that use Wybit.
Dr. Suvarchala Dara
Co-founder, CEO
Medical Director of the Cardiovascular Institute of Orlando. Board certified in cardiology and internal medicine.
Prateek S. Seela
Co-founder, CFO
Math and Philosophy at Yale University. U.S. Senate intern ('24) and U.S. House intern ('23, '24). Founder of the GenZ Votes podcast.
Jagan Dara
CTO
Srikanth Jagarlamudi
Director of Operations
Medical advisor
Dr. Seela Ramesh, MD
Medical Director of the Gastroenterology Institute of Orlando. Board-certified gastroenterologist and advanced endoscopy specialist.
Practices using Wybit
- Cardiovascular Institute of Orlando
- Gastroenterology Institute of Orlando
- Surgical Centers of Central Florida
Questions practices ask
Something else? Email hello@wybit.ai.
Does Wybit replace our EHR?
No. Wybit works alongside the EHR you already use. Agents read from it, for example pulling history from eCW Prisma to draft an HPI, and write results back to the right patient chart.
How does Wybit protect patient data?
We sign a Business Associate Agreement with every practice before any PHI is processed. Data is encrypted in transit with TLS 1.2 or higher and at rest with AES-256. Access is role-based with mandatory multi-factor authentication, and every action that touches PHI is audit-logged.
Is our patient data used to train AI models?
No. Prompts and context containing PHI are ephemeral and are never used to train foundational models. Models are hosted securely, and your data is never sent to public consumer endpoints.
Does Wybit make clinical decisions?
No. Wybit handles administrative work and summarizes data. It is not a diagnostic tool, and clinical decisions are always made by a licensed professional reviewing the information.
How long does setup take?
It depends on your EHR connection and which agents you start with. Wybit connects to your existing systems without disrupting current workflows, and we map out the timeline with your team before go-live.
Can MindScript place orders?
It drafts them. When you say the plan, Wybit drafts each order with the linked diagnosis and queues it for your review. You sign with one tap, and only signed orders reach the EHR.
Does Wybit work in the hospital?
Yes. Wybit Inpatient prepares pre-round briefs, scribes bedside encounters, drafts progress notes, orders, and discharge summaries, and captures charges. See the Inpatient page.
Which specialties is Wybit built for?
Wybit was built with cardiology and gastroenterology practices and works for internal medicine and primary care. Notes and orders follow each specialty's structure.
Can we start with one agent?
Yes. Each agent works on its own. Many practices start with fax sorting or refill calls, then add the scribe.
How do agents learn our practice if our data isn't used for training?
Wybit stores your practice's preferences (note templates, preferred labs, routing rules) as settings within your account. It does not train shared AI models on your patients' data.
What does the demo include?
To keep demos compliant, each one runs in an isolated environment with synthetic patient data. Tell us about your practice and EHR and we will set one up for your team.
See Wybit run your Monday morning.
Tell us your specialty and EHR. We'll set up a demo in an isolated environment with synthetic patients and show your workflow end to end, from the intake call to the signed order.
Setting up Wybit
Step 1: Connect your EHR
A secure connection, with no change to how your team works today.
Step 2: Agents start working
Calls, documents and data collection run in the background.
Step 3: Snapshots arrive
Every appointment gets a short, actionable summary beforehand.
Step 4: Agents learn your practice
They adapt to your preferences and phrasing over time.
Prefer email? Write to hello@wybit.ai.